Some Royal Holloway Volunteering projects and community partners require you to have a DBS check. A DBS check is a criminal records check and in order to complete a check you will need three documents which can come from Group 1, Group 2a or Group 2b below.
These documents must be in date and physical (i.e. original documents and not scans or copies) and you will need at least one document from "Group 1: Primary Identity Documents". One of your documents must contain your current address, which can be a term-time or home address. You must however have access to that address for at least three months following the check.
If you have difficulties finding these documents please email the volunteering team.
| Document |
Notes |
| Current driving licence photocard - (full or provisional) |
Current and valid. All countries outside the UK (excluding Isle of Man and Channel Islands) |
| Current driving licence (full or provisional) - paper version (if issued before March 2000) |
Current and valid. UK, Isle of Man, and Channel Islands. For a paper licence to be valid it must be issued before March 2000 and all information, including name and address, must be up to date |
| Birth certificate - issued after time of birth |
UK, Isle of Man, and Channel Islands. |
| Marriage/civil partnership certificate |
UK and Channel Islands |
| Immigration document, visa, or work permit |
Issued by a country outside the UK. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non-UK country in which the role is based |
| HM Forces ID card |
UK |
| Firearms licence |
UK, Isle of Man, and Channel Islands |
| Documents |
Notes |
| Mortgage statement |
UK |
| Bank or building society statement |
UK and Channel Islands. A print off of a bank statement that is endorsed with a stamp and signed by the bank is acceptable if you cannot have hard copy bank statements posted to you. |
| Bank or building society statement |
Countries outside the UK |
| Bank or building society account opening confirmation letter |
UK |
| Credit card statement |
UK |
| Financial statement, for example pension or endowment |
UK |
| P45 or P60 statement |
UK and Channel Islands. Cannot be online document |
| Council Tax statement |
UK and Channel Islands |
| Letter of sponsorship from future UK employment provider |
Valid only for applicants residing outside of the UK at time of application |
| Utility bill |
UK - not mobile telephone bill. Cannot be printed from an online account |
| Benefit statement, for example Child Benefit, pension |
UK |
| Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, Local Authority |
UK and Channel Islands – a letter confirming entitlement to benefits. For example: Personal Independence Payment (PIP), free school meals, universal credit, asylum support etc |
| HMRC self-assessment letters or tax demand letter |
UK |
| European Health Insurance Card (EHIC) or Global Health Insurance Card (GHIC) |
UK. |
| EEA National ID card |
|
| Irish Passport Card |
Cannot be used with an Irish passport |
| Cards carrying the PASS accreditation logo |
UK, Isle of Man, and Channel Islands. Digital PASS cards are acceptable where they have been issued by an approved digital PASS provider and the QR code has been used to confirm details. |
| Letter from head teacher, college principal, apprenticeship provider |
UK - for 16 to 19 year olds in full time education or on an apprenticeship - only used in exceptional circumstances if other documents cannot be provided |